Do I have to put my student’s SSN on the transcript?

Transcript Maker allows entry of your student’s SSN (Social Security Number), but is this truly required for a high school transcript? The answer is no. This field is completely optional. Generally, colleges or universities will request the student’s SSN as part of the application process, but the SSN doesn’t typically need to be included on the transcript itself.

Colleges use the SSN to determine if your student has any scholarships or other financial aid that need to be applied to their account. Once your student has been accepted, they will be issued a student ID number which can be used instead of the SSN for future communication. This is preferable since the SSN is a sensitive piece of information and should be kept private.

The bottom line is that the SSN doesn’t need to be on your transcript unless the college specifically requests it. If you choose to add your student’s SSN to the transcript, the 128-bit SSL encryption used by Transcript Maker ensures the SSN won’t be intercepted while your computer is communicating with our server. Transcript Maker also performs additional encryption of the SSN before storing it in our database. The SSN is only decrypted when the transcript is printed or downloaded.

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https://www.transcriptmaker.com/blog/2012/11/27/do-i-have-to-put-my-students-ssn-on-the-transcript/
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Software developer, homeschool graduate, entrepreneur, and founder of Transcript Maker, the high school transcript app.

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4 thoughts on “Do I have to put my student’s SSN on the transcript?

  • You do need to supply your SSN for financial aid, but not to the colleges. You will submit it to the government when you fill out the FAFSA and/or CSS Profile. The colleges only receive the Estimated Family Contribution (EFC) that the Department of Ed generates based on your tax information.

    Colleges should have no need for your SSN. Many state flagship schools my students have applied to are assigning student ID numbers and web portal accounts to applicants, even before the decision whether to admit is made, to make it easier for them to track the application through their system. Cuts down on the “Did you get my transcript?”-type questions as well.

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